OrthoNote runs entirely on your device.
This policy explains how the OrthoNote mobile application ("OrthoNote", "the app") handles information. OrthoNote is published by Soubhagya Ranjan Mohapatra ("we", "us").
OrthoNote is a documentation tool for clinicians. You enter information into the app and it is written to private storage on your device. We never receive it.
| Your profile | Name, specialization, medical registration number, clinic or hospital name, phone number, and email address. |
|---|---|
| Patient records | Patient name, age, gender, patient ID or UHID, mobile number, admission and discharge dates, diagnosis, procedure, chief complaint, relevant history, examination findings, investigation findings, prescribed medicines, discharge advice, and follow-up instructions. |
| Attachments | Images and documents you attach to a summary, such as X-rays, scans, and lab reports. |
| Sign-in details | If you sign in with Apple: the identifier Apple issues for your account, and the name and email address Apple provides. |
| Preferences | Your appearance setting, and recently used diagnoses, procedures, and medicines offered as quick picks. |
None of this is transmitted. It is written to your device's private app storage and stays there until you delete it or remove the app.
In normal use of the app, we receive nothing. OrthoNote contains no analytics, advertising, tracking, or crash-reporting services, and makes no requests to our servers — we operate none.
There is one exception. If you use Share a Suggestion in Settings, your device opens your own email app with a message addressed to us. If you choose to send it, we receive your email address, your message, and the app version and operating system included in the message footer. We use that only to respond and to improve the app.
OrthoNote uses Sign in with Apple to unlock the app. Authentication is handled by Apple; we do not operate an account server and do not create an account for you anywhere. The app stores the identifier Apple returns, plus your name and email if Apple provides them, locally on your device so it can keep you signed in.
Apple's handling of the sign-in is governed by Apple's Privacy Policy. If you chose to hide your email address, Apple gives the app a private relay address rather than your real one.
OrthoNote is intended for use by qualified clinicians. When you enter patient information into the app, that information is held on your device under your control. We have no access to it, cannot retrieve it, and cannot disclose it, because it never reaches us.
As the clinician, you remain responsible for that information and for complying with the professional, regulatory, and data-protection obligations that apply to patient records in your jurisdiction — including keeping your device secured with a passcode or biometric lock, and handling any document you export or share appropriately.
| Camera | Requested only when you choose to photograph an X-ray film or report to attach to a summary. Photos taken this way are saved into the app's own storage. |
|---|---|
| Photo library | Requested only when you choose to attach an existing image. The app copies the image you select; it does not scan or index your library. |
Both permissions are optional. Declining them does not prevent you from creating or generating discharge summaries — only from attaching files.
When you generate a discharge summary, the PDF is created on your device. If you then share, save, or print it, iOS passes the file to whichever destination you choose — a messaging app, a mail client, your Files app, or a printer. From that point the document is handled by that destination and by your own actions, not by OrthoNote. Choose destinations appropriate for patient information.
Because your records are stored in the app's document storage, they may be included in your device's own backups — for example iCloud Backup or an encrypted computer backup — if you have those enabled. Those backups are controlled by you and by Apple under Apple's terms, not by us. You can exclude them by turning off backups for OrthoNote in your device settings.
We do not keep your information, because we never receive it. Information stays on your device for as long as you keep it there.
You can remove everything at any time:
Both actions are immediate and cannot be undone. Export anything you need to keep before deleting. If you have also emailed us, you can ask us to delete that correspondence using the contact details below.
OrthoNote stores its data in the app's private storage area, which iOS isolates from other apps. The most important protection is the one on your device: keep a device passcode or Face ID enabled, since anyone who can unlock your phone can open the app.
No method of electronic storage is completely secure, and we cannot guarantee absolute security of information held on your device.
OrthoNote is a professional tool intended for qualified clinicians. It is not directed at children and we do not knowingly collect information from them.
If the app changes in a way that affects this policy — for example if a future version adds cloud sync or backup — we will update this page and change the effective date above. Material changes will also be noted in the app's release notes.
Questions about this policy or about your information:
wishly.support@gmail.com
Soubhagya Ranjan Mohapatra